Administration Specialist,

China, Shanghai, Shanghai

Business unit: Metal Coatings

About AkzoNobel

AkzoNobel is a leading global paints and coatings company and a major producer of specialty chemicals, with leading market positions and brands in countries around the world. We operate in a number of important market segments ranging from buildings and infrastructure to transport, industrial and consumer goods. We’re also the sector leader in sustainability and are number one in the renowned Dow Jones Sustainability Index. In practical terms, that means our sustainable solutions are in your lives, and those of your friends and family, every day. We’re the people that make it possible for you to do what you need to do.


• To enhance administrative supports to whole site (STC #1, STC #2 and 2 manufacturing plants) and ensure safe, comfortable and effective work environment, 50%;
• To coordinate the interaction between internal customers and external vendors, 30%;
• To support the execution of site Admin. policies and regulations, 15%;
• To assist further development of Site Admin. Management and support its smooth operation, 5%.

• Call-forwarding and site visitors’ reception;
• Act as site helpdesk for various inquiries and daily routine. Be able to deliver site Admin. policies and regulations to related people in a proper way;
• Keep close contact with site Admin. focal points from various BU/sMU;
• Maintain safe, comfortable and effective work environment for site public areas, incl. regular inspection, repair reporting, 5S maintenance, material supplement, key management, information updates, etc.;
• Responsible for daily interaction and supervision on site vendors, as cleaning, catering, shuttle bus, security, travel, gardening, pest control, express, stationery, etc. ; Organize routine audit on specific vendors;
• Arrange Purchase Request and Payment Request for site Admin-related materials and services. Check monthly billing, keep PO record and report.
• Assist company vehicle dispatch and keep good communications with drivers.
• Support company projects, events and activities assigned by superior.

Vacancy data


Job characteristics

Closing date

December 31, 2099

Vacancy number










Business unit

Metal Coatings

Sub business unit

Metal Coatings Operations

Job family


Hierarchy level

Entry Level

Full time/part time


Contract type


Job requirements/Candidate profile


• University degree with major in Administrative Management or English
• CET 6, Good English in verbal and writing
• Good computer skills. Familiar with MS office software, as Excel, PPT, Outlook. SRM/SAP skill is a plus.
• Professional communication skills. Experienced in interaction with internal customers and external suppliers.
• Problem/emergency solving skills.
• Patient work attitude and customer focused.
• Strong consciousness of service, initiative and responsibility.
• Details and result oriented.
• Able to set priorities among complicated works under pressure.
• With open personality and as good team player.
• Over 2 years’ work experience in multinational company as receptionist or Admin. Assistant.
• Manufacturing site experience is preferred.