Vacancy

Administrative Management Assistant,
Full-time

United States, Tennessee, Nashville

Business unit: Global Business Services

About AkzoNobel

AkzoNobel is a leading global paints and coatings company and a major producer of specialty chemicals, with leading market positions and brands in countries around the world. We operate in a number of important market segments ranging from buildings and infrastructure to transport, industrial and consumer goods. We’re also the sector leader in sustainability and are number one in the renowned Dow Jones Sustainability Index. In practical terms, that means our sustainable solutions are in your lives, and those of your friends and family, every day. We’re the people that make it possible for you to do what you need to do.

Responsibility

 
 
About the company
 
AkzoNobel is a leading global paints and coatings company and a major producer of specialty chemicals, with leading market positions and brands in countries around the world. We operate in a number of important market segments ranging from buildings and infrastructure to transport, industrial and consumer goods. We’re also the sector leader in sustainability and are number one in the renowned Dow Jones Sustainability Index. In practical terms, that means our sustainable solutions are in your lives, and those of your friends and family, every day. We’re the people that make it possible for you to do what you need to do.
 
Responsibilities
- Primary responsibility of this position is to support to the GBS Management Team with a wide variety of administrative, communication, and HR functions. This team includes staff located in the Nashville, TN office. 
- This person will sit in our reception area, and manage all aspects of front office functions (greet visitors, answer incoming calls (very minimal traffic and calls received), order and maintain supplies, stock breakrooms and bathrooms as well. 
- Managing the day-to-day operations of the office for senior GBS Leadership team
- Organizing and maintaining files and records and contracts
- Planning and scheduling meetings and appointments. 
- Managing projects and conducting research
- Preparing and editing correspondence, reports, and presentations
- Making travel and guest arrangements
- Providing quality customer service 
- Assist with travel arrangements and expense reporting; order business cards, subscriptions, and office supplies; provide expertise and assistance with office equipment; sort and distribute incoming mail and faxes; answer and route calls and messages effectively. 
- Meeting Planning. Handle logistics for onsite and offsite meetings, seminars and conferences including contract negotiation for meeting space, food and beverage, sleeping rooms, and other accommodations. Create project and communication plans to manage the meetings. Communicate with participants as directed.
- Coordinate multiple presentations for events. Very limited travel may be required periodically to support off-site meeting coordination.
- Special Projects. Work independently on special nonrecurring and ongoing projects. Under general direction, act as project coordinator for special projects at the request of the management team and staff. Provide data gathering and reporting as needed.
- SharePoint. Collaboratively work to design, create, and maintain various SharePoint sites. Provide, communicate, and maintain access to individuals appropriately. Provide advice to others as a SharePoint “super-user.”
- Communications. Assist with various employee communications initiatives under directions. This may involve writing, proofreading, producing/printing, and distributing.
- HR Support. Assist with various HR projects as needed (org charts, data analysis, posting positions, organizing candidate interviews and travel, reporting, etc. within the business unit).
- Coordinate with AP and vendors to ensure prompt payment of invoices in system.
Also edits the mandatory monthly corporate reporting according to strict schedules and deadlines.
- Act as back-up support in the absence of other administrative assistants. 
- Perform other duties as assigned.

Vacancy data

Organisation

Job characteristics

Closing date

December 31, 2099

Vacancy number

170004A6

Continent

North America

Country

United States

State/Region/Province

Tennessee

Site

Nashville

Business unit

Global Business Services

Job family

Human Resources

Hierarchy level

Professional/Experienced/Specialist

Full time/part time

Full-time

Contract type

Permanent


Job requirements/Candidate profile

 
Qualifications
- Associates degree (preferred) and 3+ years of administrative experience supporting senior managers with direct reports.
- Computer proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is a must. Moderate to strong expertise with SharePoint required (document management; site design, creation, and maintenance; user access management).
- Experience with graphics and organizational chart software a plus.
- Excellent verbal and written communication skills; the ability to speak and write clearly and effectively and to communicate across all levels of the organization is key.
- Strong work ethic and good organizational skills; the ability to meet deadlines, set priorities, and use time effectively to accomplish tasks.
- The ability to manage work from a variety of sources and respond in a timely way to all is critical.
- Excellent interpersonal skills; the ability to develop and maintain good working relationships and work productively with others in a team environment.
- Must be proactive and have the ability to handle confidential information in a professional manner.
As a leading coatings and specialty chemical company AkzoNobel is proud to offer a competitive compensation package as well as a comprehensive benefits program designed to support the health, wellness and financial security of our employees and their families. Benefits include group medical, dental and vision coverage, group and supplemental life insurance, 401(k) with company match, tuition reimbursement and much more.

Employment at AkzoNobel is contingent upon the successful completion of both pre-employment background checks and drug screening. All candidates hired must be able to provide proper documentation of their eligibility to work in the US.

AkzoNobel is an E-Verify Employer.

AkzoNobel is an Equal Opportunity Employer.
Minorities/Females/Disabled/Veterans (M/F/D/V).
 
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